The position of team parent is intended to help distribute information to the coaches, players, and families of AYSO players and to assist team parent coordinator with the distribution of team and individual photos, uniforms, and awards or certificates to the players. Additional responsibilities and activities are outlined below.
Thank you for volunteering your time and efforts in support of the kids and our AYSO Program. The team parent is crucial to the smooth operation of our AYSO teams!
My name is Tina Pinotti and I am the AYSO Region 92 Team Parent Coordinator. Feel free to contact me via
e-mail at tinaAYSO92@gmail.com, if you have any questions or concerns throughout the season.
The following is key information you may need throughout the season:
Generally, all communication throughout the season is done via e-mail and through the Shutterfly site, set up specifically for Team Parents. If you do not use e-mail, please let me know so we can make other arrangements to disseminate relevant information. Also, if you could please send a test e-mail to tinaAYSO92@gmail.com, to ensure I have your correct contact information, and to facilitate the e-mail list for the 100+ teams in the league. Once I receive your email, I will be able to add you to the Shutterfly site, as well.
Separate from the Team Parent Shutterfly site, your coach will receive an email with information for your team’s individual site. We encourage you to utilize this site, as it makes communication to your team’s parents much easier, with pertinent information easily accessible and located all in one place. Please ask your coach to forward the email to you.
You will receive a Board Roster in the Team Parent package. If you have questions regarding a specific area, for example photos, you may contact the Photo Coordinator directly, etc. The chain of command regarding “team administration” questions would be your Coach, the Division Commissioner, the Program Commissioner and then the Regional Commissioner. Specific coaching or refereeing questions should be directed to the Coach or Referee Administrator.
VOLUNTEER FORM AND SAFE HAVEN
Every AYSO volunteer must submit a signed volunteer form to the Child Volunteer Protection Advocate (CVPA) every year. Volunteers must also complete the Safe Haven Certification. You may complete your volunteer form at www.eayso.org. You may complete Safe Haven Certification (listed as On-line Certification & Training) via the region’s website www.ayso92.org. Unlike previous years, we have eSignature, therefore, there will be no need to print, sign and return anything as it is all handled on-line.
KIDS ZONE & PLEDGES
As part of AYSO’s education agenda, Kids Zone is a dynamic program targeted to eliminate negative sideline behavior. It is aimed toward producing a thoroughly positive impact on everyone involved in youth soccer. The Kids Zone Pledge brings the positive behavior standards to the spectator/parent’s attention. The Kids Zone Pledge is also an important regional tool when a spectator claims they were not aware of these standards. You will be provided with pledge forms to be signed and initialed by each player’s parent/guardians. Please have each parent sign and return the pledge form to the Team Parent. The Team Parent is responsible for keeping these signed forms throughout the fall season and can be thrown out at the end of the season.
CAMPUS EL SEGUNDO ATHLETIC FIELDS
Included in your packet is a detailed list of these rules. The most important being no food or drink on the fields, other than water. Also, we have had issues with people bringing pets to the fields – pets are not allowed at games or practices, at any time – please be sure to stress this to the parents. This is an AYSO regulation. Please make copies and distribute these rules to every parent.
The kick off party will be held on Friday, September 6th, 2013, 6:00 p.m. at Campus El Segundo Athletic Field. Food and fun for everyone… hope to see you there!
TEAM & INDIVIDUAL PHOTOS
Our photo date will be Saturday, September 21st. The schedule times for each team will be sent out shortly. Please have parents complete their order form/envelope BEFORE arriving at the photo site. The region provides each child with one “Memory Mate,” which includes a team photo and individual photo on one sheet. Additional photo packages will be available for purchase. Every effort is taken to schedule a team’s photo before their game of the day, in the hope of photographing players in clean uniforms. Please ask your team to arrive earlier than their assigned time, as each team will begin on time regardless of “missing” players or coaches. If a player cannot attend the photo session, they will still receive a copy of the team photo taken on photo day. They will also have an opportunity to attend a make-up session for their individual photo. Even if not placing additional orders, each player must bring a completed envelope in order to be included and receive their “Memory Mate.” For any questions regarding team and individual photos, please contact the Photo Coordinator, Julissa Padilla at email@example.com.
Uniforms will be distributed directly after the Team Parent Meeting on August 29th. Uniforms no longer need to be returned and are for the players to keep.
VOLUNTEER APPRECIATION PARTY
Each year the Region hosts a Volunteer Appreciation Party, to thank its volunteers. Stay tuned for the date and further details.
The Trophy Coordinator will contact you when trophies are available for pick-up.
All players in the U6, U7 and U8 divisions will receive participation awards. In the U10-12-14 divisions, the first place winners in the league play will receive trophies; first and second place teams in playoffs will receive medals. Please note, that trophies will not be released without receipt of the team’s ratings. Please help to urge your coach to get your team’s ratings turned in quickly.
Each team in the U10, U12 and U14 divisions is awarded sportsmanship points after each game. Sportsmanship points are awarded for (1) conduct of the players, (2) conduct of the coaches, (3) conduct of the spectators, (4) uniform appearance, and (5) courtesy towards the referee. Sportsmanship points are awarded at the discretion of the referee. Teams that maintain perfect sportsmanship points (no deductions) during the regular season and playoffs will receive up to $50 reimbursement for their team party. Expense reimbursement must be submitted on an AYSO reimbursement form by December 31st. Forms are located on the website ayso92.org.
The Region provides one “Thank you” plaque for each team’s head coach. This will be included when you pick-up your team photos from the Photo Coordinator.
The Region will be operating one snack bar this year at the Campus El Segundo Athletic Field. The snack bar will be open on Saturday and Sundays only, and during playoffs. El Segundo High School students will be working the snack bar to earn money for their class. Please help to support our students with your snack purchases throughout the season!
If your team is in U6, U7, U8, U10 & U12 a short-sided game policy is available on our region website, www.AYSO92.org.
TEAM REFEREE PROGRAM
Team eligibility to participate in post season play for U10, U12, & U14 is determined by participation in the Team Referee Program. While the coach will review this program with the team and parents, the Team Parent should be familiar with the program. Information about the Team Referee Program is posted on the Region website http://ayso92.org/referees/. Training classes for new referees are offered through mid-October at various locations in the South Bay. Refer to signup instructions on our region’s website. If you have any questions, contact the Region 92 Referee Administrator, Walt Schumacher at firstname.lastname@example.org.
Picking out a team name is fun for the kids. Selection takes place after the team has their uniform colors. Adult involvement should focus on making sure the team name is appropriate (without innuendo, obscenity, ethnicity, etc.).
Team banners are optional and at the team’s expense. We typically see team banners at the younger levels, becoming less popular as the kids get older. As with the team name, the team banner should be appropriate in verbiage and any illustrations. Banners are purchased at the team’s expense and may be hand made or purchased through a banner or sign company. You are free to display your team banner in your team photo if so desired.
SWEATSHIRTS & JACKETS
A team may opt to purchase sweatshirts or jackets at their own expense and follow the same guidelines as choosing a name or banner. AYSO strongly recommends not placing a child’s name on the outside of a child’s clothing. Placing a child’s name on a sweatshirt or jacket provides an easy introduction to strangers, thus putting the child at risk.
The team snack is a popular event with the younger divisions, but seems to taper off as the kids get older. If your team decides to share in a team snack, the easiest solution is to make a list of your game dates and assign a date to each family. It is highly recommended that the snack be nutritional rather than a concentration of candy. Teams may also opt to provide sliced oranges, or other fruit, during half time.
GIFTS & TEAM PARTIES
Gifts and team parties are optional and at the team’s expense. Financial situations vary from family to family. Participation is voluntary and expenses should be kept at a minimal level.
Again, THANK YOU for volunteering your time and efforts as a Team Parent. Your role will help make the entire season more fun and memorable for all of the AYSO kids and coaches.
Team Parent Coordinator